Amazon Fronts Ltd is recruiting an Executive Assistant on behalf of its client, a leading provider of engineering, power and technology solutions based in Mlolongo, Nairobi.
The successful candidate will provide executive and administrative support to the Group CEO while also serving as Secretary to the Group Board and all Board committees.
This position requires a highly organised, detail-oriented professional capable of managing senior executive responsibilities, coordinating Board activities, maintaining governance documentation and handling sensitive information with a high degree of confidentiality.
What you will do
Executive Support
Manage the Group CEO's calendar, appointments and meeting schedules.
Coordinate the CEO's travel arrangements.
Manage executive correspondence and follow up on outstanding actions.
Prepare reports, presentations, briefing papers and official communications for the Group CEO.
Coordinate communication between the CEO, Board, management team and external stakeholders.
Ensure executive matters requiring follow-up are appropriately tracked and addressed.
Board and Committee Administration
Develop and manage the annual calendar for Board and committee meetings.
Prepare and circulate meeting notices, agendas, Board packs and committee papers.
Attend Board and committee meetings.
Prepare accurate minutes, resolutions and other official meeting records.
Coordinate committee reports and submissions for presentation to the Board.
Track decisions and resolutions made by the Board and its committees.
Follow up with responsible officers on implementation of Board and committee decisions.
Corporate Governance & Records
Maintain Board and committee records and governance documentation.
Maintain relevant registers and declarations of interest.
Ensure proper custody and organisation of Board documents and records.
Support Board and committee induction activities.
Assist with Board and committee evaluations and training.
Support annual reviews of Board and committee charters.
Maintain strict confidentiality and secure custody of executive and corporate-governance information.
Other Responsibilities
Provide administrative and coordination support as required by senior leadership.
Perform other related duties assigned by the Group CEO, Board Chairperson or Committee Chairpersons.
Travel to client locations when required.
What you bring
Bachelor's degree in Business Administration, Law, Corporate Governance, Management, Commerce, Public Administration or a related field.
Training in corporate governance, company secretarial practice, Board administration or professional minute writing.
At least three years of relevant experience in one or more of the following areas: executive assistance, Board administration, corporate governance, or company-secretarial support.
Excellent organisational and administrative skills.
Strong written and verbal communication.
Excellent interpersonal skills.
Strong professional minute-writing ability.
Good understanding of Board governance and committee procedures.
Understanding of quorum requirements, resolutions and conflicts of interest.
Ability to handle sensitive and confidential information appropriately.
Initiative and strong attention to detail.
Ability to coordinate multiple responsibilities and follow up on actions.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams.
Willingness to travel to client locations when required.
Applicants are required to consent to Amazon Fronts Ltd storing and processing their personal data for recruitment purposes for a period of up to 24 months. Applicant information may be shared with prospective employers or third parties strictly for purposes related to facilitating employment opportunities. Applicants may withdraw their consent by providing written notice.
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