Java House is hiring 1 candidate for the position of HR Assistant. This role supports the full spectrum of HR functions including employee records management, statutory compliance, recruitment, payroll support, and employee engagement across Nairobi Java House branches.
What you will do
Employee Records Management both electronically and in hard copy for all staff of Nairobi Java House.
Tracking, updating and management of statutory information for all staff – SHA, NSSF, PIN in addition to Food Handlers Certificates, Medical Additions & Deletions, GPA Additions & Deletions.
Support Staff confirmation, Disciplinary, promotion, and separation processes including requisite HRMIS management and pension administration.
Issuance of staff uniforms and safety gear to all new staff.
Liaise with staff in assigned branches to provide necessary HR guidance as required and conducting regular branch visits.
Organize for Interviews and call-in candidates, Sit in Interviews, Interview report and Summary, Regrets and On Boarding.
Managing effective communication by sending Internal Job Adverts & Memos.
Assists with planning and execution of corporate affairs events including Career Clinics/Fairs, employee recognition events & holiday parties.
Monitoring employee engagement through employee satisfaction surveys.
Managing the medical scheme, GPA/WIBA Compensations.
Organizing & Coordinating Corporate Social Responsibility and Team Buildings.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Assists with payroll functions including processing, answering employee questions & fixing processing errors.
Complete termination paperwork and exit interviews.
Keep up to date with the latest HR trends and best practices.
Work closely with the Scheduling team to ensure accurate and timely movement, placement and updating of staff records on the scheduling system.
What you bring
Bachelor's Degree – in Human Resource Management or related field.
Knowledge of the labor legislation governing the labor market (OSHA, WIBA and Kenya Employment Act).
Knowledge of statutory deductions and returns, e.g. NSSF, SHA/SHIF, NITA, Housing Levy, PAYE and systems such as NEIMS.
A great communicator and listener.
Broad knowledge and experience in recruitment, training and development and performance management.
Possess excellent problem-solving skills and team management experience.
Tactical focus, flexible & change maker.
Strong attention to detail. Self-starter and motivated to move ahead without direct instruction.
Strong interpersonal skills with proven ability to work with multidisciplinary teams.
Experience working with international companies.
A team player who enjoys interacting with people of all levels in a multicultural environment.
Basic understanding of Artificial Intelligence (AI) tools, e.g. Claude, ChatGPT, Grok, is an added advantage.
Basic knowledge of pension schemes and HR applications/HRMIS systems is an added advantage.