Machakos Technical Institute for the Blind is seeking to recruit two Office Administrator / Secretary Admin professionals to provide administrative, secretarial and records management support across the institution. The successful candidates will coordinate office operations, manage correspondence, maintain records, support logistics and deliver professional customer service within the institute.
What you will do
Provide day-to-day administrative and secretarial support to the assigned office or department.
Receive, record and route incoming correspondence, emails and telephone enquiries.
Prepare letters, reports, meeting minutes and other official documents.
Maintain organized filing systems for both physical and electronic records.
Manage office records and ensure documents are properly stored and easily retrievable.
Coordinate office schedules, appointments, meetings and departmental logistics.
Assist with document preparation, photocopying, printing and distribution of official communications.
Handle customer and stakeholder enquiries professionally and direct them to the appropriate offices.
Support inventory and office supplies management, ensuring timely replenishment.
Maintain confidentiality of institutional records and administrative information.
Support clerical duties including data entry, record updates and document tracking.
Assist in coordinating administrative activities and other duties assigned by management.
What you bring
Qualifications
Diploma in Office Administration, Business Office Management or Secretarial Studies from a recognized institution.
Minimum of three (3) years' experience in a similar administrative or secretarial role.
Computer literacy with proficiency in Microsoft Office applications.
Proven knowledge of records and file management systems.
Skills and Competencies
Strong organizational and time management skills.
Excellent customer service and interpersonal skills.
Clerical and office logistics management skills.
Good communication and administrative writing skills.
Attention to detail and accuracy in records management.
Ability to work independently and as part of a team.
Postal Address:
Chief Principal
Machakos Technical Institute for the Blind
P.O. Box 112–90100
Machakos, Kenya
Important Information
Attach an updated CV, copy of National ID, birth certificate, academic and professional certificates.
Shortlisted candidates will be required to present a Certificate of Good Conduct during the interview.
Late applications will not be considered.
Only shortlisted candidates will be contacted.
About the company
Machakos Technical Institute for the Blind (MTIB) is a government technical training institution located in Machakos Municipality, next to the National Cereals and Produce Board depot along Konza Road. Established in 1958, the institute provides technical and vocational education for learners with visual impairments and other disabilities, with a strong commitment to inclusive education and skills development.
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